*********ATTENTION IMPORTANT NOTICE********
AN IMPORTANT PUBLIC MEETING will be held on
MONDAY, MAY 20th at 7 p.m. at the West County Library (1325 Annapolis Rd, Odenton) on a 99’ tall cell tower at
Piney Orchard Elementary School
proposed by Milestone Communications.
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The 2013 Spring Fitness Class Schedule can be found below!
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The Agenda for May 20, 2013 Board of Directors Meeting can be found as an attachment below.
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VOLUNTEERS NEEDED
Many activities such as movie night at the Island pool, Halloween Party and Breakfast with Santa are held because volunteers stepped up, helped organize, setup, clean up and run the events.
We would hate to see events cancelled-BUT without volunteers they may not continue. PLEASE become a volunteer and assist with Activities.
If you are willing to serve your community or need further information please contact the site office at
This e-mail address is being protected from spambots. You need JavaScript enabled to view it
.
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*** PROJECT RENOVATIONS***
POCA RESERVE FUNDS WORKING FOR YOU!!
The Board of Directors approved contract work for the aging Community Center which included the HVAC systems, roof and indoor pool areas.
The HVAC/Roof project is the largest renovation project since the establishment of Piney Orchard. This project is now its final stages of completion.
Indoor Pool & Spa OPEN
Theindoor pool hot tub had a complete renovation which included new water line tile and the installation of a pebble tec interior. The indoor pool walls and ceilings have been painted and all door hinges and handles were replaced. The ceiling grids were refurbished and painted along with the replacement of all sprinkler heads. The pool was cleaned and the pool deck was power washed and professionally cleaned. As part of the HVAC project a new dehumidification unit was installed.
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BUDGET INFORMATION
The Treasurer submitted a proposed 2013 budget and posted it on the POCA website on October 12, 2012. After a period of 30 days for member review and comment, the Board of Directors considered the budget at an open meeting on November 12, 2012, where several amendments were proposed and unanimously adopted, before the final budget was passed by the Board. The approved budget is posted below and includes the following key highlights:
First, the Treasurer did not propose and the Board did not change the rate for the Annual Charge to members -- members will pay about the same Annual Charge as last year.
Second, the Board has been able to redirect cost savings from some areas to provide additional funds to repairing and maintaining areas such as the Nature Preserve, Island pool, landscape around the pond behind the Community Center, and trees in the Common Area damaged by storms. Regular scheduled maintenance helps to extend the useful life of the amenities, reduces the need for costly emergency repairs, and maintains the overall appearance of the community.
Third, because of POCA's inability to levy special assessments under its Covenants, the Board continues to maintain a “rainy day” contingency fund to cover any emergency expenses or unexpected income losses that cannot be offset elsewhere in the budget during the year. To date, POCA has not had to tap into this fund, which is equal to just over 15 percent of the budget, nor has not had to make any additional contributions to it in recent years.
Finally, the 2013 budget includes continued annual contributions to our strong Reserve fund. Based on periodic site inspections and plan updates by industry experts, the Reserve Fund ensures that POCA has funds available for the replacement of all our amenities when their useful life is over. A number of major projects were funded from the Reserve fund this year, including replacement of the Community Center's HVAC systems and Roof, restoration of the water features and patio area at the lake behind the Community Center, replacement of the dehumidification unit in the indoor pool and spa and renovating the interior of that area, resurfacing and repairing the Rotary and Island pools, parking lot resurfacing, sidewalk replacements, and replacement of nearly 100 trees along the streets that have been damaged or removed in recent years. The plan will be fully updated again in 2013 and several additional items are scheduled for replacement over the next few years.
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FOOD REQUIREMENTS FOR COMMITTEES/CLUBS
Please be advised that if your group or committee anticipates preparing or selling food items at or during any POCA activities this must be done in compliance with all applicable County and State health, safety and sanitation laws and regulations. A PERMIT is required which must be provided to the management office prior to the event and displayed on the day of the event. Please visit Anne Arundel County using the following link: http://www.aahealth.org/programs/env-hlth/licenses-and-permits/food-temp
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